Privacy Policy

1. General Information

This Privacy Policy (hereinafter, “Privacy Notice”) describes how heymaia® (hereinafter, “THE CONTROLLER”), a registered trademark operated by Eng. Hugo Israel Santiago Barragan, collects, uses, stores, protects and, when applicable, shares the personal data it obtains from its clients, prospects and website users.

This Privacy Notice is issued in compliance with the Federal Law on Protection of Personal Data Held by Private Parties (LFPDPPP) and its Regulations, in force in the United Mexican States.

1.1 Identity and Address of the Controller

Controller: heymaia® / Eng. Hugo Israel Santiago Barragan Address: Tijuana, Baja California, Mexico Email: [email protected] Phone: +52 1 664 318 8306 Website: https://heymaia.io

2. Personal Data We Collect

2.1 General Personal Data

THE CONTROLLER may collect the following personal data:

Identification data:

Full name
Company name (in case of legal entities)
RFC (Federal Taxpayer Registry)
Tax address

Contact data:

Email address
Landline and/or mobile phone number
WhatsApp, Telegram or Slack address

Professional and employment data:

Company or organization name
Position or job title
Business sector

Financial and billing data:

Bank details for transfers (when THE HOLDER provides them for refund purposes)
Tax information for invoice issuance
Payment history

2.2 Sensitive Personal Data

heymaia® does NOT collect sensitive personal data from its clients. Sensitive data is considered to be that which reveals racial or ethnic origin, health status, genetic information, religious, philosophical and moral beliefs, union affiliation, political opinions or sexual preference.

In the event that, due to the nature of the contracted project, THE CLIENT provides sensitive data of third parties (for example, for the development of a health system), THE CLIENT will be solely responsible for the processing of such data before their own users, and must have the corresponding privacy notices and consents.

2.3 Automatically Collected Data

Through the heymaia® website, the following may be automatically collected:

IP address
Browser and device type
Operating system
Pages visited and time spent
Cookies and similar technologies (see section 9)

3. Purposes of Data Processing

3.1 Primary Purposes (Necessary)

Personal data will be used for the following essential purposes:

Identify and contact THE HOLDER for the provision of services
Prepare quotes, proposals and contracts
Manage the commercial and contractual relationship
Issue invoices and tax receipts
Process payments and maintain accounting records
Provide technical support and customer service
Follow up on projects in development
Comply with legal and tax obligations
Respond to requests for exercising ARCO rights

3.2 Secondary Purposes (Optional)

With THE HOLDER’s consent, data may be used for:

Send information about new services, promotions or offers
Conduct satisfaction surveys
Send informative bulletins or newsletters
Contact to offer additional services
Prepare statistics and market analysis (in anonymized form)

If you do not wish your data to be processed for secondary purposes, you may express this by sending an email to: [email protected] with the subject “Exclusion of secondary purposes”.

4. Legal Basis for Processing

The processing of personal data is carried out based on:

The consent of THE HOLDER, granted by providing their data and accepting this Privacy Notice
The contractual relationship existing or to be established between the parties
The legitimate interest of THE CONTROLLER for the management of its commercial activity
Compliance with legal obligations (tax, commercial, labor)

5. Transfer of Personal Data

heymaia® may transfer personal data to third parties in the following cases, for which THE HOLDER’s consent is required:

Hosting and cloud storage service providers
Email and communications service providers
Project management and CRM tools
Electronic billing platforms

In accordance with LFPDPPP, consent is not required for the following transfers:

To competent authorities when there is a legal obligation
To companies in the same corporate group operating under the same privacy policies
When necessary for the fulfillment of a contract entered into in THE HOLDER’s interest
When necessary for the maintenance or fulfillment of a legal relationship

5.3 International Transfers

Some of the service providers used by heymaia® may be located outside of Mexico (primarily in the United States). By accepting this Privacy Notice, THE HOLDER consents to the international transfer of their data to such providers, who are required to maintain the confidentiality and security of the information.

6. ARCO Rights

THE HOLDER has the right to:

6.1 Access

Know what personal data we have about you and what we use it for.

6.2 Rectification

Request the correction of your personal data if it is inaccurate, incomplete or not up to date.

6.3 Cancellation

Request the deletion of your personal data from our records or databases when you consider that it is not being processed in accordance with the law or this Notice.

6.4 Opposition

Object to the processing of your personal data for specific purposes.

6.5 Procedure to Exercise ARCO Rights

To exercise any of these rights, THE HOLDER must send a request to the email [email protected] with the subject “ARCO Request”, including:

Full name of the holder
Clear and precise description of the personal data for which you seek to exercise any ARCO right
Any element or document that facilitates the location of personal data
Indication of the right you wish to exercise (Access, Rectification, Cancellation or Opposition)
In case of rectification, indicate the modifications to be made and provide documentation supporting your request
Preferred means to receive the response (email or address)
Copy of valid official identification (INE, passport or professional license)

Response deadlines:

heymaia® will respond to the request within a maximum period of 20 business days from the date of receipt
If the request is deemed appropriate, it will be made effective within 15 business days following the communication of the response
The deadlines may be extended once, for an equal period, when the circumstances of the case justify it

7. Limitation of Use and Disclosure

THE HOLDER may revoke the consent granted for the processing of their personal data at any time, without retroactive effects. To do so, they must send a request to the email [email protected] with the subject “Revocation of consent”.

It is important to note that in certain cases revocation will not be possible immediately, as heymaia® may be required to continue processing the data by legal provision or for the fulfillment of pending contractual obligations.

7.2 Limitation of Use for Secondary Purposes

If THE HOLDER wishes to limit the use of their data only to primary purposes, they may request it by sending an email to [email protected] with the subject “Limitation of purposes”.

8. Security Measures

heymaia® implements administrative, technical and physical security measures to protect personal data against damage, loss, alteration, destruction, unauthorized use, access or processing:

8.1 Administrative Measures

Internal information handling policies
Staff training on data protection
Confidentiality agreements with collaborators and suppliers

8.2 Technical Measures

Encryption of data in transit (SSL/TLS)
Secure passwords and two-factor authentication
Periodic information backups
Updated security software and antivirus
Role-based access control

8.3 Physical Measures

Restricted access to computer equipment
Secure storage of physical documents (when applicable)

9. Use of Cookies and Tracking Technologies

9.1 What are Cookies?

Cookies are small text files that are stored on the user’s device when visiting a website. They allow preferences to be remembered and improve the browsing experience.

9.2 Types of Cookies We Use

Strictly necessary cookies:

Allow basic website navigation
Do not require consent

Analytics and performance cookies:

Help us understand how visitors interact with the site
We use tools such as Google Analytics

Functionality cookies:

Allow user preferences to be remembered

THE HOLDER can configure their browser to reject all cookies or to notify them when a cookie is sent. However, if you disable cookies, it is possible that some site functions may not operate correctly.

For more information on how to manage cookies:

Google Chrome: chrome://settings/cookies
Mozilla Firefox: about:preferences#privacy
Safari: Preferences > Privacy
Microsoft Edge: edge://settings/privacy

10. Third Party Data

10.1 Data Provided by THE CLIENT

During the provision of services, THE CLIENT may provide personal data of third parties (employees, client’s customers, end users, etc.) for the development of software projects, websites or automations.

In these cases:

THE CLIENT is responsible for the processing of such data before their own users
heymaia® acts only as a data processor
THE CLIENT guarantees that they have the consent of the holders to share such data
heymaia® will process this data only in accordance with THE CLIENT’s instructions and for the purposes of the contracted project

10.2 Obligations of THE CLIENT

THE CLIENT is obligated to:

Have their own privacy notices for their users
Obtain the necessary consent before sharing data with heymaia®
Inform heymaia® about any restrictions on the use of the data provided
Keep their own privacy notices up to date

11. Data Retention

11.1 Retention Period

Personal data will be retained for:

During the commercial relationship: All the time that the provision of services lasts
After the relationship ends: For an additional period of 5 years to comply with legal, tax and accounting obligations
Billing data: In accordance with the provisions of the Federal Tax Code (minimum 5 years)

11.2 Data Deletion

Once the retention period has elapsed, personal data will be deleted securely through:

Secure deletion of digital files
Destruction of physical documents (when applicable)

12. Minors

heymaia® does not intentionally collect personal data from minors. Our services are aimed at individuals over 18 years of age or businesses.

If THE CONTROLLER becomes aware that it has collected data from a minor without the consent of their parents or guardians, it will proceed to delete such information immediately.

13. Changes to the Privacy Notice

heymaia® reserves the right to modify this Privacy Notice at any time to adapt it to legislative changes, jurisprudence, internal policies or new requirements.

Any modification will be notified through:

Publication on the website https://heymaia.io
Email to active clients (when changes are substantial)

THE HOLDER is recommended to periodically review this Privacy Notice to be informed about how their data is protected.

The date of last update is indicated at the beginning of this document.

14. Competent Authority

If THE HOLDER considers that their right to the protection of personal data has been violated, they may go before the competent authority in Mexico:

Secretariat of Anti-Corruption and Good Government (Formerly INAI - National Institute of Transparency, Access to Information and Protection of Personal Data)

Website: https://www.gob.mx Phone: 800 835 4324

By providing their personal data to heymaia®, whether through the website, email, telephone, instant messaging or any other means, THE HOLDER:

Declares having read and understood this Privacy Notice
Accepts the terms and conditions established herein
Grants their consent for the processing of their data in accordance with the purposes described
Consents to the data transfers mentioned in section 5

If THE HOLDER does not agree with the terms of this Privacy Notice, they must refrain from providing their personal data to heymaia®.

16. Contact

For any questions, clarifications or requests related to the protection of your personal data, you can contact us through:

heymaia®

Email: [email protected]
Phone: +52 1 664 318 8306
Location: Tijuana, Baja California, Mexico

By contracting the services of heymaia® or providing their personal data, THE HOLDER declares having read, understood and accepted this Privacy Notice.